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Cookie Policy

Effective Date: 01-Nov-2023

At ACCESS A SEAT, we're proud to introduce our Hot desk Booking Application, designed with your employees in mind, prioritizing data privacy and security. Our goal is to empower your employees, making it easy for them to match their schedules to the office spaces they need, all while giving you full control over the process of locating, booking, and monitoring office space usage.

ACCESA ("we," "us," or "our") is committed to protecting the privacy and security of your personal data, as well as your rights and freedoms of data subjects, according to the European General Data Protection Regulation (GDPR). The core principles of personal data processing: lawfulness, transparency, purpose limitation, data minimization, accuracy, storage limitation, confidentiality, integrity, and accountability, underlie our business activities.


Why Your Privacy Matters to Us

We value your privacy and want you to feel confident when using our application. This Privacy Policy is here to help you understand how we collect, use, and protect your data.


Data Controller

We are ACCESA IT SYSTEMS, a leading tech company that fosters an environment where our teams and partners thrive and have an impact in the community. We provide a various range of services for our clients like Cloud Solutions, Process Automation Platforms & AI Custom Software Development Operations & Support.

Contact Details

Visiting Address: Constanta 12, Platinia Office, 400158 Cluj-Napoca, Romania

Phone: +47 22 83 39 50



Contact Us

If you have any questions, concerns, comments, or requests regarding this Privacy Policy or our data practices, please contact us to


What Cookie Policy Covers


This Cookie Policy explains how we collect, use, disclose, and protect personal data obtained through our website, particularly concerning the use of cookies and tracking technologies.

Cookie Policy Link to Our Privacy Policy


Our Cookie Policy outlines how we use cookies and similar technologies on our website to enhance your browsing experience. For comprehensive information regarding the processing of personal data and your privacy rights as a website user, please refer to our Privacy Policy. If you have any questions or concerns about your personal data or privacy, the Privacy Policy provides detailed insights into how we are handling and protecting your personal data, including explanations about key legal and technical terms on data protection.

We Use Cookies and Related Technologies to:

  • Monitor the technical status of our website and make our website operational.

  • Store users’ preferences

  • Provide online services to our webpage users.

  • Gather analytics data about users’ behavior.

  • Improve and customize the experience for our users.

  • Perform marketing and advertising communication.

How Do We Collect Your Data through Cookies?



Details on the Purpose

Legal Base

Data Processed

Website Security

We process data to protect our website, prevent unauthorized access, and stop fraud.

Legitimate Interest

IP addresses, device info, browser info, website usage data, clickstream data, and session info.

Cookies and

Tracking Technologies

We collect data about your browsing activities, preferences, and interactions through cookies and similar technologies.


(Unless strictly necessary)

IP address, device information, browser information, website usage data.

Cookie Consent Recording

We request and record your consent for non-essential cookies and manage cookie preferences to comply with legal requirements.

Legal Obligation

Legitimate Interest

Recording of your consent for non-essential cookies, cookie preferences, device and browser info, IP address.

Storing Users Preferences

We use cookies and related technologies to store users' preferences.

Legitimate Interest

IP address, device information, browser information, website usage data.

Data Retention Execution

We process data to meet legal obligations, like record-keeping requirements, data retention and erasure requirements

Legal Obligation

Erasure of data collected after retention period has expired.

Website Analytics

and Performance

We use data for website analysis to enhance performance and user experience.


Legitimate Interest

Website usage data, clickstream data, session info, device info, browser info, anonymized data, preferences.

Research and Development

We process data to improve website features


Website usage data, user feedback, survey responses

Location-based Interactions

We collect geolocation data with your consent to enhance your website experience.


Geographic Position

Customizing User Experience

We personalize your website experience based on your preferences.


Website usage data, page views, clickstream data, session info, device info, browser info.

Personalized Marketing and Advertising

We collect data for personalized marketing communications and targeted advertising based on your website preferences and behavior.


IP address, device information, browser information, website usage data, demographic information, visitor interactions.

Social Media Integration[OP1] 

The purpose is to enable easy engagement with social media content with consent.


Information shared through social media integration, like profile info and social media posts.

Conversion tracking and remarketing[OP2] 

Tracking actions and behavior for remarketing or targeted advertising purposes.


IP address, device information, browser information, website usage data, conversion data, interaction data.

Lead generation and marketing analytics[OP3] 

Generating leads, assessing marketing effectiveness, measuring campaign performance.


Website form data, contact information, interaction data, marketing analytics data and demographic information.

Displaying content from external platforms[OP4] 

This service allows viewing content from external platforms.


Web traffic data may be collected even when Users do not use it.

Monitoring and auditing

We use cookies and related technologies to monitor the technical status of our website and ensure its operation, internal or external audits, compliance assessments, adherence to security standards.

Legitimate interest

IP address, device information, browser information, website usage data. Identifying info, documentation, audit logs, records, compliance data.

Responding to

Legal Requests

We process data to respond to legal requests, such as court orders or law enforcement inquiries.

Legal Obligation

All personal data collected through cookies.


Categories of Personal Data Processed when you visit our website may include the following types of data, collected by ourselves or through third parties:


Technical Information

We collect data about device, browser, and internet connection details when you access our website.

Website Usage

We track your actions on our site, like page visits and link clicks, to improve and personalize your experience.

Cookies Data

We collect info like your IP address, browser type, and how you browse.

Opt-In Data

We request permission for non-essential cookies, storing your preferences for personalized site use.

Geographic Position

With consent, we collect approximate location (country and city) for location-based services and site enhancement.

Other necessary data

Depending on interactions, we may process additional data like service logs, activity history, performance metrics, feature usage statistics, contact details, incident reports, and more for service provisioning and support.

Data fromThird party Services

We may use third-party tools like Google Analytics, Vimeo, LinkedIn, Instagram, and YouTube for website enhancement, user behavior analysis, and service improvement. These tools collect and process personal data, detailed in the "Third Party Services" section.


We do not collect financial, social security numbers, or sensitive personal data on our site. We only gather what's necessary for the purposes outlined in this Cookie Policy and our [Privacy Policy]. [OP5] Data processing is based on consent, legitimate interests, and legal obligations.

You have the right to withdraw your consent in certain situations, as outlined in the "Your Rights" section, should you ever wish to do so.


Providing Personal Data

You're not obliged to provide personal data. Most data collection relies on voluntary sharing and consent. Some essential cookie data may be collected automatically for security during site visits. Using the site without providing certain data may limit personalization, resulting in more generic content.

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